Reimbursement and Invoice Processing Form

This form is for UW faculty, staff, and students to request reimbursement or an invoice payment related to a Simpson Center project. If you are a visitor to the UW, see our reimbursement form for visitors.

Please note: Our current processing time to review and submit reimbursements is 5-7  business days. This may take longer if we need additional information from you. After the Simpson Center processes your request, it is reviewed and approved by the College of Arts & Sciences Administrative Support Team (AST). AST’s processing times vary, and we are unable to expedite requests. If you submit a travel reimbursement, AST will contact you to sign an attestation; their communications regarding travel will come from teamcas@uw.edu.
List of Funding and Fellowship Categories
Society of Scholars (SoS)
Summer Society of Scholars
Digital Humanities Summer Fellowship (DHSF)
Graduate Research Cluster (GRC)
Faculty Reading Group
Second Book Fellowship
Collaborative Project
Co-Sponsored Project or Event
I would like to
Traveler is
Non-UW Traveler?
If the traveler is unaffiliated with UW and you have not already discussed these travel arrangements with the Simpson Center, please contact us before proceeding.
Travel destination is
What is this?
In accordance with UW foreign travel policy, all international trips must be registered with the Office of Global Affairs. This is required for all UW students, faculty, and staff. Please register your trip here. 

You must register your trip with the Office of Global Affairs before seeking reimbursement from the Simpson Center. Proof of registration is required to complete this form.
Was Personal Time Taken?
Itemized Amounts
($ dollar amount)
($ dollar amount)
($ dollar amount)
($ dollar amount)
($ dollar amount)
($ dollar amount)
($75 for one trip between airport & hotel, $150 for two rides, no receipt required)
($ dollar amount)
($ dollar amount)
($ dollar amount)
Is food or alcohol included in this reimbursement?
Why do we need this?
When reimbursing food or alcohol, UW Procurement requires a list of names of all those who attended the event where food or alcohol was served. This ensures that the reimbursement cost is not over the individual per diem limit.

For additional details, please see UW Finance's guidelines on food approval.
Payee Is
Important Note
Companies not registered as UW vendors in Ariba must be onboarded before receiving payment. The expected lead time for the UW supplier registration process is 6 weeks. Please contact Kalia Walker, schadmin@uw.edu, if you are requesting payment to a company and have questions about this process.
When will UW issue payment?
Payment will not be issued until after the last date of service. Payments to individuals will be made via check. After confirming they are a registered UW supplier, companies will be paid electronically in Ariba.
($ dollar amount)
What to enter in "Supplemental Information"
This section may be used to describe how this particular purchase will be used within the context of your research project, event, or travel.
Please attach up to no more than three receipts. Please combine receipts into a PDF if you have more than three. The UW has a file size limit and you may need to reduce (see instructions on how to compress) file size if a file is over the limit.
Upload requirements
In accordance with UW foreign travel policy, all international trips must be registered with the Office of Global Affairs. 
Please register your trip here. You must register your trip with the Office of Global Affairs before seeking reimbursement from the Simpson Center.
Upload requirements
Please attach up to no more than three receipts. Please combine receipts into a PDF if you have more than three. The UW has a file size limit and you may need to reduce (see instructions on how to compress) file size if a file is over the limit.
Upload requirements
Upload requirements
Upload requirements

 

Questions? Please contact us at schadmin@uw.edu or 206.543.3920.